Trucking Document Dispatch Service
- Comprehensive coverage
- Management of all trucking documents
- Years of industry expertise and dedicated personnel
Trucking Document Dispatch Services
Dispatch services are well aware that transporting goods from point A to point B is not the entire job of truck drivers. Truck drivers are faced with numerous administrative tasks and paperwork long after the trip has been completed. Strict paperwork requirements must be adhered to in order to meet safety regulations and U.S. Department of Transportation requirements. Insurance paperwork, logbooks, trip tickets, waybills, accident and incident reports are just a small part of the paperwork. Truck drivers can feel fatigued by all this paperwork. Document dispatch services can help.
DispatchMe's main objective is to provide the best loads on the market for every driver. Our experts ensure that drivers from every region and state receive the top quality and highest-paying loads.
Dispatch: Mandatory paperwork
Truck drivers must not only know how to operate their vehicle and follow state and federal safety regulations. Filling out paperwork is an important part of the job. Not completing or filing all mandatory documentation can lead to problems. For example, receipts for all expenses during the trip must be attached to the trip sheets. Whether you work for a carrier that reimburses you directly or you list them on your annual tax return, you must have documentation that meets Internal Revenue Service (IRS) requirements. Our document specialists can help with this.
Below is a list of other required documents that truck drivers are responsible for:
Customs documents. This is required for truckers whose routes pass through the U.S. border with Canada or Mexico.
Trip sheets. Every company has them, and they must be filled out correctly if you want to get paid.
Accident/incident reports. Whether you damaged cargo or had an accident, most carriers require a detailed report for their records and to enforce DOT regulations.
Mandatory DOT Documentation
Every truck driver keeps a binder of documentation in their vehicle. Inspections can be rushed if truck drivers don't have the required DOT documentation. At Document Dispatch, we eliminate unforeseen situations for truck drivers. Here's what we help update:
The title documents that allow owner-operators or carrier drivers to transport freight. It must include your company name and motor carrier number.
Insurance certificate that lists your insurance company and policy numbers, as well as your insurance agent's contact information.
Registration documents for the truck, including the VIN number, license plate, and make/model of the truck. Information about the registered owner of the truck is also required.
Annual inspection documents that confirm that the machine is in good working order and free of defects. A sticker for passing the technical inspection is not enough. Supporting documentation in official files is needed.
Lease agreements are required for owner-operators and drivers who operate a vehicle not registered to them.
International Fuel Tax Agreement (IFTA) stickers and cab cards that show annual updates, company information and expiration dates.
Electronic Logbook (ELD) instructions must be kept in your truck and shown during any highway safety inspections.
Replacement paper logs are mandatory, even for truck drivers using ELDs. DOT regulations require truck drivers to keep driver logs during the week.
Hazardous Materials Permits, both individual state and federal licensing requirements for truck drivers transporting hazardous materials.
Document dispatch services for owner-operators and trucking carriers
Search, negotiate and book applications with our document dispatch services for owner-operators and motor carriers. Owner-operators and carriers waste a huge amount of time searching for new customers and preparing the necessary contracts and documents to start working with them. DispatchMe eliminates the time spent searching for new customers by helping you build a network of shippers with transportation needs that match your services.
After finding the right customers, we do the hard work of negotiating the best rates and terms and meeting all contractual obligations. Contact our team to learn about your business opportunities with our help.
How does the document service dispatch work?
It's not called mandatory documentation for nothing. Failure for having done that would mean truck drivers can be left without pay for their time. In some cases - for example, in accidents - inadequate execution of the required documentation can deprive drivers of their driving privileges.
When you choose DispatchMe for your document dispatch service, you can rest assured that we will provide competent and reliable documentation support. We track all trucker shipments from the starting point to the destination point. Our weekly reports detail cargo and mileage, rate confirmations, and other required documentation. We completely relieve drivers of the hassle of filling out the necessary paperwork, allowing them more time to rest, and carriers to do all the other work.
Why should you choose DispatchMe for your document processing service dispatching solution?
Loyalty, dedication and professionalism. These are the top three reasons carriers, owner-operators and trucking companies prefer DispatchMe for service. We guarantee our customers quality service, integrity, transparency and the benefit of our business acumen in negotiating the best rates. Spend less time dealing with routine administrative tasks and more time developing your trucking business with DispatchMe. Contact us today to find out the cost of our services.
In short, we save you time so you can start making more money. Many owner-operators start out in this business to haul freight and make money, but later on are faced with all the paperwork, regulatory requirements and negotiations - things that distract you from what DispatchMe enables, takes all the responsibility of maintaining the business you would like to get rid of and makes your business more efficient and you more active with freight. What's more, we strive to offer you the best terms on freight rates so that you can earn more.
Surprisingly, no. In order to hire competent and capable employees, you will have to organize and conduct a fairly thorough recruiting process, which will take time and, if you turn to headhunters, money. Even if you find someone you need, you'll likely need to allocate office space - which is another expense item - and in some cases, conduct additional training. At the same time, as many of our clients testify, DispatchMe services are much more profitable than even one full-time dispatcher. Our experience, connections and professionalism make us the best in the industry.
No. You engage a DispatchMe dispatcher on a monthly basis. We never induce you to sign long-term contracts, because we are confident that you will continually cooperate with us without them. Your dissatisfaction is our dissatisfaction, so we will work hard for your business. However, we believe that all entrepreneurs should have the freedom to choose and work with whomever they want. We think it's important to maintain that choice for you.
Registering with DispatchMe is a simple procedure, as documents can be submitted online.
- First of all, you sign the terms of cooperation with DispatchMe - a document detailing our duties and area of responsibility. This document serves to protect both parties - it is not a long-term service contract. Our services are paid month-to-month, and you are not charged a penalty for terminating the cooperation.
- In addition, you need to take out insurance that lists DispatchMe as the certificate holder. This is common industry practice for carriers, dispatchers and brokers - it will allow us to act at your direction and on your behalf as soon as you want us to. Make sure that your insurance includes compensation as well as coverage for damages.
- We will also need a carrier registration package and references for the shippers and brokers we work with and for our records. This should also include your MC Permit and a signed W9 form.
- At DispatchMe, we keep our records spotless and accurate and always comply with all safety, regulatory and industry requirements, which is why we also need a copy of the CDL for each driver we will be serving.
We work with owner-operators who work under their own MC's as well as carriers with company drivers.
No. Except when you have specifically authorized your insurance agent to review requests for certificates made by the "insured only" - you, we will work with your insurance agent to obtain insurance certificates with information about the certificate holder.
Sure. We're happy to help truck drivers and carriers in all phases of their work. We strive to find passionate and hardworking drivers. Indeed, if you're a first-time carrier, we may have a harder time finding the best loads for you at first, as most shippers and brokers prefer carriers with MC organizations more than six months or a year old. Nevertheless, you can be sure that DispatchMe will do what it takes to make you good money in your first year. Once you reach the one-year milestone, you'll get access to better rates and loads even faster.
Yes. Most of our customers like our full service package, which includes dispatch, documentation, compliance and all the help a carrier needs to do business, but we also have customers who just need help with documentation and paperwork, for example. At DispatchMe, we believe that our clients have the right to conduct their business as they see fit. After all, no one knows their business better than they do. Have other questions? Don't hesitate to contact us. We'd love to help you grow your trucking business.